For traditional 1-hour meetings, they encourage 50-minute meetings. Some tech companies encourage their employees to have speedy meetings that are a few minutes short of what a normal meeting is. Speedy meetings + Start on time, end on time Once your committee meetings regularly have participants using video, your meeting participants will begin to expect it and will turn it on for future meetings.ĥ. A gentle ask at the beginning of the meeting to prompt people that you can’t see them, and to see if they have a webcam, is a great way to encourage your participants to turn on their webcams. That means having effective meetings requires you to be able to see each other’s faces in order to receive more of their message.
Do you have a webcam?”Ībout 67% of human communication is non-verbal. Your agenda will serve as your guide for your meeting.Ĥ. If you need anyone to present any deliverables, let them know as far in advance as possible. All of the meeting participants and stakeholders will be able to see what topics are covered and remind you if anything important was left off the agenda. Send out an agenda at least 3 days in advanceĪn agenda allows everyone to prepare for the contents of the meeting and also helps keep you accountable. There’s nothing that stops meeting productivity in its tracks like a participant or two who you need to spend 10 to 15 minutes with at the beginning of a committee meeting telling them how to connect to Zoom, how to share their screen, or how to mute themselves.ģ. Be sure to identify any meeting participants who may not have experience using Zoom video conferencing, and may appreciate a brief practice meeting in advance on Zoom to make sure they know how to connect and use Zoom. Technology adoption varies depending on the participant. Connect in advance with anyone who may have onboarding issues If this isn’t possible, then send out at least an email notice with the date, the time, and the Zoom connection information.
If possible, be sure to send them a calendar invitation as well so that the event automatically imports into their calendar. As a courtesy, the more advanced notice you can give all your meeting attendees and stakeholders, the more likely everyone can attend. Send out a calendar invitation at least 7 days in advanceĮven if your team has a shared calendar system, with remote working it can be difficult to see the full picture of everyone’s schedules. Here are 7 tips for hosting efficient Zoom Meetings.ġ. Whether your team needs to socially distance or is just looking for a way to save time from needing to commute, Zoom Meetings are a great way to collaborate. Zoom has been one of the fastest-growing video conference tools. Between social distancing and more organizations going fully remote, teams are turning to online conference calls.
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